Administrative Support
Company: CIP International, Inc
Location: Fairfield
Posted on: October 25, 2024
Job Description:
About CIPCIP Retail is a turnkey firm specializing in creative
design, engineering, manufacturing, and installation of interior
decor, customer communication signage, and millwork for retail
environments. Whether designing from scratch, or partnering with a
design firm, CIP Retail is driven to provide value-focused
solutions to meet the retailer's budgetary requirements with the
highest impact. Combining the very latest state-of-the-art
technology with unmatched craftsmanship, CIP Retail has the
experience and know-how to produce nearly anything you can
imagine.Department: AdministrationTitle:
Receptionist/Administrative AssistantReports to: HR
DirectorLocation: CIP Fairfield Office (on site)Position SummaryThe
Receptionist/Administrative Assistant is an integral part of our
operations as the person responsible for greeting and welcoming our
customers, assisting and facilitating all aspects of front office
operations, and administrative support for the Leadership team. As
the Administrative Assistant you will be performing clerical and
administrative tasks to help our organization run smoothly. Core
Responsibilities
- Greet customers and visitors to the office, ensuring guests are
comfortable and connected with the right office personnel
- Coordinate and oversee office activities, such as answering the
main phone line, responding to email inquiries, assisting
Leadership with correspondence, meetings, appointments, travel
arrangements, and catering
- Ensure office areas are tidy and organized, including reception
and common areas
- Maintain a polite, helpful, and professional manner
- Assist with the coordination and organization of internal
events
- Manage schedules for conference and community spaces
- Monitor and request inventory for office and break room
supplies
- Manage incoming and outgoing correspondence, including mail,
packages and faxes
- Assist accounting with the processing of customer orders,
billing, scanning and filing
- Submitting work orders and scheduling repairs for general
office space and equipment, as directed
- Handle sensitive information in a confidential mannerAdditional
Responsibilities
- Adheres to all company policies, procedures, and business
ethics codes
- As part of a small office team, perform other duties as
assignedKnowledge and Skill Preferences
- Associate's degree in business administration or relatable
administrative training may be advantageous
- Proven excellence as an administrative assistant, office
administrator, receptionist, or other relevant position within a
manufacturing environment
- Experience and ability to effectively operate a multi-line
phone system
- Practical experience with CRM and/or accounting software (i.e.
Sage, Epicor, ERP system), helpful
- Practical experience with CRM and/or accounting software, such
as Sage, helpful
- High degree of personal integrity and confidentiality
- Knowledge of Microsoft Office products (e.g. Word, Excel,
PowerPoint)
- Strong written and verbal communication skills
- Excellent organizational and time management skills
- Positive attitude and ability to build relationships with
customers and colleagues
- Keen attention to detail
- Problem-solving and basic troubleshooting skillsWorking
ConditionsThis position typically operates in a professional,
business casual office environmentStandard office hours (e.g., 8am
to 5pm, Monday to Friday), occasional overtime may be required
based on business needExcellent attendance is requiredSitting and
standing for long periods of timeAbility to lift up to
20lbsPIb5672fb3c425-31181-35881354
Keywords: CIP International, Inc, Lexington , Administrative Support, Administration, Clerical , Fairfield, Kentucky
Didn't find what you're looking for? Search again!
Loading more jobs...